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Privacy Policy templates

Why is a Privacy Policy important?

Emails, names, contact details – you probably use your website as a way to gather information on potential clients. But holding information that can identify a person, comes with a legal responsibility to the data subject.

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What is a Privacy Policy?

A Privacy Policy is used to ensure you are being completely transparent with website visitors about the data you have gathered about them.

A Privacy Policy is essentially a legal document that is needed whenever you collect personal information from your customers. We’ll ensure that your privacy policy tells your clients everything they need to know. View our Privacy Policy sample table of contents below, and request our 'Key facts' for a breakdown of what should be include in your Privacy Policy.

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Frequently Asked Questions

Q: Do I need a privacy policy on my website (UK)?

A: Yes. In the UK, we are governed by the General Data Protection Regulation (GDPR). A website designer, under the GDPR, is what is known as a “controller”. Likewise, a website visitor is, or potentially is, a data subject.

Under the GDPR, the controller has strict responsibilities to the data and to the data subject. Transparency is one of the responsibilities; the data subject must be aware of their rights and how their data is being used. Transparency is achieved with a thorough Privacy Policy.

Q: How to write a privacy policy?

A: You could spend many hours trawling the clauses of the GDPR and create a policy from scratch, but we wouldn’t recommend this unless you are a skilled legal draftsman! The other option is to get a draft and tailor it to your website’s specification.

Q: Can you copy someone else's privacy policy?

A: No. Not all websites’ users gather personal information for the same purpose. For instance, a social media platform would use personal data very differently to an online shop. A Privacy Policy must be specific to the individual website.

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Table of contents

View the contents of the Privacy Policy

Sample table of contents

Key facts

Get the key facts for the Privacy Policy

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Contact the Law 365 team about Privacy Policies

For these Microsoft Partners

  • Managed Services Provider
  • ISV, Software, Apps and IP
  • System Integrators Professional Services Consultancy Partners
  • Hosting Partners
  • Licensing Partners

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This is a 'Forever template'

We will continually update this template with the frequent Microsoft updates such as CSP and other flow down terms, plus we will update the relevant terms to ensure you can claim as many rebates as possible, and get recognised by Microsoft such as CPoR, (Claims Partner of Record) DPoR (Digital Partner of Record), and PAL (Partner Admin Link).

We will also continually update this template as the law changes, for example, GDPR (General Data Protection Regulation) and the effects of Brexit on our laws, as we untangle ourselves from the European Union.